Important Points (Please read before getting started) #
This page covers some basics of the integration as well as some important points for Rotman Users. To access a more in-depth guide on all the features of the Zoom integration, please click here.
- You must log in at utoronto.zoom.us before using the Quercus integration for the first time. After that, simply logging in to Quercus will suffice.
- When using the integration, students will be able to download cloud recordings by default. In many cases, instructors will not want students to download recordings. Downloads need to be manually restricted on a video-by-video basis by logging into the Zoom portal at utoronto.zoom.us > Recordings > Share > Share settings (See the gif below)
- If edits need to be made to existing meetings, users should edit within the same interface they used to create the meeting (e.g. if you created the meeting in Quercus, make edits there, or if created at utoronto.zoom.us, make edits there)
- If users are having trouble accessing the Zoom integration in Quercus and receive an error message reading, “The instructor’s email is invalid (error code 2216)” users should update their default email address in Quercus. Navigate to Account > Settings > and then “star” their @utoronto.ca address to make it the default. If an @rotman.utoronto.ca is defaulted, the error message above may be displayed.
Enabling the Integration in Quercus #
Instructors need to set up the Zoom integration feature by adding the Zoom tab to the navigation bar.
1. Within your course, go to the course Settings.
2. Select the “Navigation” tab.
3. Scroll down the list of apps until you see “Zoom”.
4. Drag “Zoom” up from the list of hidden navigation items to the list of visible navigation items in the top half of the list.
5. Remember to select Save at the bottom of the page to save your changes.
Zoom will now appear in the course navigation.
Set up a Meeting or Class #
Instructors can create one-time or recurring meetings in Zoom.
Meetings can be scheduled from a Quercus course. To set up a meeting in the Zoom application.
To set up a new meeting, select Schedule a New Meeting and configure settings.
Zoom session links can be added to course, Announcements, Modules or in your course Calendar.
Set Meeting Details #
- Fill in details for your meeting.
- Fill in time zone and date and time information.
- Select the date, time, and duration of your class.
- Select the Eastern Time Zone (GMT -4:00_ for Toronto).
- Check the Recurring Meeting checkbox for regular, re-occurring classes, office hours, or tutorial sessions.
- Select the recurrence, repeat interval, and day of the week, or select “No Fixed Time” to use the same link for all classes (This is our recommendation).
- Use a Password to help prevent unauthorized participants.
- The Waiting Room is enabled by default. The Waiting Room is a virtual area that stops your participants from joining until you admit them. You may wish to keep this checked if you have a smaller class and you or the co-host (typically your TA) can monitor the room to admit late students or students who need to reconnect. You can disable the waiting room once you start the lecture.
- Check “Automatically record meeting” and choose the location to store your recording. Recording can be initiated during the meeting, as well. Note that Zoom recordings are stored for 120 days and then deleted. You may wish to record directly to your local computer.
- Autosave your session chat under the Meetings tab. Only public messages will be saved. If you save the chat to your local computer, messages sent to you will also be saved.
- Save your changes.
Students’ Perspective #
Can select the Zoom link in their Course Navigation to access Upcoming Meetings. They can click on Join Meeting to join the meeting.